For pulmonology departments and sleep centres
Every INAMI approval renewed on time.
PneumoTrack tracks your CPAP, oxygen and MAD approvals and flags every expiry three months ahead. On your own server or hosted by us, your choice.
An expired approval is often discovered on the day the patient comes back.
A shared spreadsheet that everyone fills in their own way.
End dates recalculated by hand, consultation after consultation.
Reminders made by phone, with no record of who called or when.
PneumoTrack replaces all three with a single screen.
The software, screen by screen
What your admin staff, sleep technologists and pulmonologists have in front of them every day.
Every expiry date visible three months ahead
CPAP, oxygen and MAD approvals sort themselves: active, expiring soon, expired. The “To remind” tab tells you who to call this week.
Renewal calculated, not guessed
Average compliance, authorised duration, dates of the new approval: the calculator applies the agreement rules during the consultation.
The right record in three letters
Search as you type on name, national register number (NISS) or HIS number. Each patient’s modalities and expired approvals stand out at a glance.
Every device keeps its history
Available, assigned, under repair, end of life: every status change is dated and justified. The whole fleet can be read at a glance.
The workload for the next twelve months
How many approvals expire each month, the breakdown by modality, the list for the next thirty days.
Your Excel file comes in without losing anything
Your spreadsheet columns are matched to PneumoTrack fields, duplicates are recognised, and you see everything that will happen before a single row is written.
The year’s codes, already counted
Codes 36 and 51 per insurer, stops and transfers: the report is prepared from what is already recorded, to be compared with yours.
Who did what, and when
Every record opened, every change and every archiving is noted with its author. Rights depend on the role, and the session locks itself.
Three agreements, one tool
CPAP, oxygen therapy and mandibular advancement devices share the same patient record and the same expiry logic.
Renewal is calculated during the consultation
6.40 h
average per night
Good
compliance ≥ 6 h
12 months
authorised duration
Every modality, every provider
- Concentrator
- Fixed + Port.
- Portable
- Liquid O₂
The annual check-up is no longer forgotten
Next check-up calculated when saved
From stock to the patient’s home, and back
- Available
- Assigned
- Under repair
- EOL
Every reminder leaves a trace
- SMS08/09/2026 · 09:14
- Email15/08/2026 · 16:02
The agreement rules, already built into the calculation
No more dates recalculated on the corner of a desk. PneumoTrack applies the same rules, for every patient, at every consultation.
- 90 days
- before expiry, the approval moves to “Expiring soon” and joins the reminder list.
- 4 h
- of average use per night: below that, the calculator only offers a 3-month approval.
- 3 or 12
- months for the new approval, with its end date calculated to the day.
- 3 months
- overdue or more: the new approval starts again from the day after the consultation.
Rules of the agreement currently in force. They will be adapted to the text of the new agreement as soon as it is published.
Your data lives where you decide.
Two ways to run PneumoTrack, the same software in both: installed on a server in your hospital, or hosted by the publisher in Europe. Never at a device supplier.
On your own server
PneumoTrack installs on a Windows server in your network and writes into your SQL Server. Nothing leaves the hospital, your IT keeps control.
Hosted by us
No infrastructure to plan. We host your installation in Europe, with one database per hospital, and you work from the browser.
Your hospital network
PneumoTrack
Hospital Windows server
SQL Server
Your database, your backups
No patient dataleaves the network
Updates and licencechecked occasionally, 30-day offline grace period
Strong passwords
PBKDF2 hashing, at least 8 characters with an uppercase letter, a lowercase letter and a digit.
Brute-force protection
Five failed login attempts lock the account for fifteen minutes.
Automatic lock
After twenty minutes of inactivity, the screen locks.
Monitored database
If the database stops responding, a banner warns users before any entry is lost.
2027 agreement
The agreement is changing. Your tool must keep up.
Home polygraphy by default, follow-up of stable patients handed to the GP after the first year: the INAMI-RIZIV draft redistributes roles. The text is still under negotiation.
2024
INAMI concept note and consultation of stakeholders in the sector.
29 Sept 2026
Information webinar by the Flemish patients’ association.
1 Jan 2027
Entry into force targeted by the Minister of Health.
After one year
Follow-up of stable patients by the GP, according to the draft.
An independent software studio, not a device supplier
The best known tools on this market belong to oxygen and CPAP providers. PneumoTrack is built by StudioManiak, which sells no device and no consumable, and therefore has nothing to rent you.
| Criterion | Provider’s platform | PneumoTrack |
|---|---|---|
| Who publishes the software | The home care provider that also supplies the equipment | An independent software studio, with no equipment to supply |
| Where the data lives | On the provider’s online platform | On your hospital’s server, or at the publisher, your choice |
| What is sold | The equipment, the services and the tool that comes with them | Only the software |
One software, one licence, updates included
You switch on the modules your department needs. No billed man-days, no quote every time the agreement changes.
You pay for what you use
CPAP, oxygen, mandibular devices, reminders by e-mail or text: a module that is not switched on is not paid for, and does not even appear in the menu.
Updates are included
When the rules of the agreement change, you receive a version. Rules are dated inside the software: the old and the new live side by side during the transition.
Your data stays yours
Full export at any time, in a format Excel reads. Moving to another tool stays possible: that is the best safeguard against a publisher who falls asleep.
Be the first centre to run it
PneumoTrack is ready. The first departments that install it get preferential terms, and weigh on what gets built next.
Request a demonstrationPreferential termsReserved for the first centres, discussed in person.
A direct line to the publisherYour feedback reaches the person who writes the code, not a ticket queue.
Your priorities firstWhat your department asks for ships in an update, not in a quote.
Frequently asked questions
Is PneumoTrack a medical device?
No. PneumoTrack is software for the administrative management of agreements: it makes no diagnosis and adjusts no device. It does not fall within the scope of European Regulation 2017/745 on medical devices.
Where is patient data stored?
Where you decide. On a server at your hospital, in your own SQL Server database, with nothing leaving your network. Or at the publisher, in Europe, with a separate database per hospital. In both cases, never at a device supplier.
Do we have to choose between the hosted version and an installation of our own?
It is the same software, the same screens, the same updates. A department with no IT available starts online in minutes; a hospital that wants everything in house installs on its own server. The choice can change later without losing data.
Which agreements are covered?
CPAP, oxygen therapy and mandibular advancement devices. Approvals for all three modalities are tracked on the same screen, and each module is activated according to your licence.
How are patient reminders sent?
From the application: you open the list of patients to remind and send, by e-mail or by text, in the hospital’s name. Every send is time-stamped in the approval history, so nobody contacts the same patient twice. The department keeps its hand on the trigger: a message to a patient never leaves without a clinician deciding it.
Is an internet connection required?
Not for day-to-day work: PneumoTrack runs on your intranet. An occasional connection is used to check for updates and the licence, with a thirty-day offline grace period.
Is the interface available in Dutch?
Yes. The interface is available in French, Dutch and English, and each user picks their language. Centres in Flanders and Brussels work in their own language.
What happens to PneumoTrack with the 2027 agreement?
The text is still under negotiation. The calculation rules are grouped in a single module of the software: as soon as the final text is published, they will be adapted and delivered to all centres through an update.
How much does PneumoTrack cost?
The price depends on the modules activated and the number of users. It is shared with you during the demo. Pilot centres benefit from preferential terms.
See PneumoTrack with your own cases
Thirty minutes by video call, on a demonstration database or on a test machine at your hospital. No commitment.